Primary Teacher Intern; 2022 TSC Recruitment Guidelines
GENERAL INFORMATION
Following the advertisement for recruitment of teacher interns for primary schools, the Regional Director of Nairobi, County Directors, and Sub-County Directors are required to conduct a selection exercise for applicants wishing to be employed and submit merit lists to the TSC Headquarters.
The lists should be ratified by the Regional Selection Panel for Nairobi and the County Selection Panel for other counties.
Applicants will be required to submit their applications to the Secretary, Teachers Service Commission, through the online platform www.teachersonline.go.ke for the county where a vacancy has been declared.
Applicants will be required to scan and upload copies of professional and academic certificates together with any other relevant document as may be applicable.
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The selection panel will be expected to exercise the highest degree of transparency and accountability, as stipulated in the Public Officer Ethics Act and TSC Code of Conduct and Ethics (CoCE, 2015).
The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.
The TSC County Director MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of the COVID -19 pandemic.
TSC County Director MUST ensure that venues for the selection process are accessible to applicants with a disability.
All applicants MUST be registered teachers as per Section 23(1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for recruitment.
Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.
Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) for all attempts. Copies of Certificates must be certified by the Sub-County Directors.
In the event, the exam was canceled applicants must present a letter from the Head of the Institution together with a certified copy of the KNEC printout from the school confirming the cancellation.
Upon generation of Applicants’ Lists from the system by the TSC County Director, the TSC County Director shall share the lists with the TSC Sub-County Directors.
The TSC Sub-County Directors shall convene the Sub-County Selection Panel(s).
The Selection Panel(s) shall verify applicants’ professional, academic, and any other relevant documents before shortlisting a maximum of five (5) applicants per advertised post.
The TSC Sub-County Director shall invite shortlisted applicants for the verification of documents through a Short Messaging Service (SMS).
The message shall include the interview date, venue, and time of the interview.
The verification of documents shall be conducted at least seven (7) days from the date of invitation.
The list of shortlisted applicants shall immediately be submitted to the TSC County Director who shall verify the lists, compile and submit them to the TSC Regional Directors who shall, in turn, verify, compile and submit the lists to the HQs for publishing on the TSC website.
Following the verification exercise, the TSC Sub-County Director shall compile a Merit List of all of the applicants whose documents have been verified.
The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial year.
During the selection, each applicant shall be assigned a serial number.
Applicants must present original and legible photocopies of the following, among other relevant documents:
National identification card;
Certificate of Registration as a teacher;
Evidence of the completion of Upgrade Diploma in Primary Teacher Education where applicable.
PTE Certificate;
KCSE certificates or its equivaient (include certificates for attempts if one re-sat exams);
KCPE certificate or its equivalent (include certificates for attempts if one re-sat exams);
Letter of Certification of results by KNEC (where applicable);
Primary and Secondary School leaving certificates and other relevant testimonials;
National Council of Persons with Disabilities (NCPWD) Card (where applicable);
An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.
All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities;
Persons with disabilities shall be required to indicate their disability status together with the nature of disabilities to inform their placement;
TSC County Directors shall ensure that a 5% of all the advertised slots are reserved for the recruitment of teachers with disabilities in accordance to the provisions of the Constitution and the Law;
In the event of a tie in the ranking, consideration for selection shall be determined in the following order:
Applicants’ disability status;
Length of stay since graduation;
Strength of academic and professional certificates presented.
N/B: If applicants tie at PTE/DPTE Upgrade Certificate points, aggregate KCSE grades or its equivalent shall be considered.
The selection panel shall vet each applicant to establish if he/she meets the requirements of the TSC advertisement during the selection exercise.
Teachers who have either participated in the teacher internship programme or previously employed by the Commission are not eligible.
Any internship contract signed based on misleading information provided by the applicant shall be cancelled immediately without any further reference to them.
Merit Lists generated and used during this recruitment shall be used in the subsequent replacement of teacher interns within the Financial Year or as directed by the Commission from time to time.
SUB-COUNTY SELECTION PANEL (Primary Teacher Intern; 2022 TSC Recruitment Guidelines)
The Selection Panel shall comprise of The Sub County Director (Chairperson), TSC Sub County Hunnan Resource Officer (Secretary) and the Zonal Curriculum Support Officer (Member).
The TSC Sub-County Director MUST ensure that the Ministry of Heaith COVID-19 containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.
VERIFICATION EXERCISE
The TSC Sub County Director shall verify the TSC registration status of all applicants;
The TSC Sub County Director shall present a list of all applicants to the Selection Panel;
Applicants must appear in person before the Selection Panel on the set dates.
AUTHENTICATION OF ACADEMIC AND PROFESSIONAL DOCUMENTS
Original academic and professional certificates shall be scrutinized to verify their authenticity.
The TSC Sub County Director shall certify photocopies of the certificates and other documents before forwarding them to the TSC County Director.
Any applicant(s) who present forged/fake academic, professional and other documents commit(s) an offence and shall be disqualified and/or deregistered.
SELECTION CRITERIA
i)Applicants shall be awarded marks as per the score sheet (Appendix I (a) and (b).
Where applicants tie in scores, the panel shall consider the criteria under Clause 1 (xvii) of these guidelines.
ii)Upon verification of academic, professional and other relevant documents, the Sub-County selection panel shall compile a Sub-County Merit List.
The TSC SubCounty Directors shall submit Sub-County Merit Lists to the TSC County Directors who shall convene a County Selection Panel to compile a County Merit List.
The County Merit List shall be used in the subsequent recruitment processes within the financial year or as directed by the Commission from time to time.
An applicant with disabilities related to hearing and/or speech shall be allowed the company of a sign language interpreter.
DOCUMENTS TO BE SUBMiUED TO TSC COUNTY DIRECTOR
The TSC Sub County Director shall be required to submit the following to the TSC County Director: –
List of all applicants who presented documents for verification at the Sub County level (Appendix II);
Sub County Merit List (Appendix III);
Summary of complaints raised (if any) together with action taken;
Minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary clearly showing how the final list of the successful applicants was agreed upon.
COUNTY SELECTION PANEL
After submission of Merit Lists by the TSC Sub County Directors, TSC County Director shall constitute a County selection panel comprising the following members;
County Director – Chairperson
TSC Deputy County Director – Secretary
County Human Resource Officer – Member
TSC Sub County Director (2) – Members
The TSC County Director MUST ensure that the Ministry of Heaith COViD-19 containment measures or any other pandemic as may be advised by the Ministry of Heaith are adhered to by both panel members and the applicants at all times.
The TSC County Director shall be required to convene a County Selection Panel to ratify Sub County Merit Lists and compile the County Merit List for onward submission to the TSC Regional Director within the stipulated timeline;
TSC Regional Director shall be required to convene a Regional Selection Panel to ratify the County Merit Lists and Compile Regional Merit List for submission to the TSC Headquarters within the stipulated timelines,
The Merit Lists compiled and ratified during the selection process at the beginning of the Financial Year shall be used in subsequent recruitments within the financial year.
NB: It is the responsibility of the TSC County Director to ensure that the exercise is fair and transparent. TSC County Director must also ensure that all documents are in order as provided in the approved checklist and appropriately signed/certified before submission to the TSC Headquarters.
COMPLAINTS
Any applicant who is dissatisfied with the exercise should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through, dirstaffina@tsc.qo.ke not later than seven (7) days after the selection exercise;
The TSC County Director should, within seven (7) days of receipt of such a complaint, analyze and address all complaints raised after the selection process has been completed and thereafter submit a report to the Headquarters on the action taken.
Where an applicant is dissatisfied with the decision of the TSC County Director in (ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters.
The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.
DOCUMENTS TO BE SUBMIHED TO TSC HEADQUARTERS
The TSC County Director shall submit the following to the TSC Headquarters;
County Selection Panel minutes duly signed by the Chairperson and Secretary;
Copies of minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary and verified by the TSC County Director on behalf of the County Selection Panel, clearly showing how the final list of the successful applicants was agreed upon;
County Merit Lists; (Appendix IV)
List of all selected applicants drawn from the County merit list; (Appendix Vj
List of all invited applicants who did not appear for verification; (Appendix VIj:
List of applicants with disability; (Appendix VII)
Duly signed copies of Internship Agreement and Offer of Internship Letters;
Original statement of confirmation of PTE/DPTE (Upgrade)/KCSE/KCPE results from KN EC for applicants without original certificates;
Original Medical Examination report in form GP 69;
Certified copies of the following documents in the order indicated below: –
National identification card;
Certificate of Registration as a teacher;
PTE/DPTE Upgrade certificate;
KCSE certificate or its equivalent (include certificates for all attempts if one resat exams);
KCPE certificate or its equivalent (include certificates for all attempts if one resat exams);
Letter of certification of results by KNEC (where applicable);
Primary and Secondary School leaving certificates and other relevant testimonials;
National Council of Persons with Disabilities (NCPWD) Card (where applicable);
An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names;
KRA PIN certificate. Bank form and Bank plate/card (front face) to facilitate appointment on payroll.
11) Panel score sheet [Appendix I) both in soft (excel) via ddstaffinqp@tsc.qo.ke and hard copy for the selected applicants.
IMPORTANT NOTES
Merit Lists shall be made available to members of public wishing to see them on request in a manner that will not put the recruitment process into jeopardy.
All enquiries arising from these guidelines should be made to the TSC County Director.
Notwithstanding the decentraiization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not preciuded from carrying out recruitment directly from the TSC Headquarters.
The TSC Regional Directors shall:
Ensure guidelines are adhered to within their regions;
Coordinate the teacher internship recruitment process within their respective regions;
Sensitize County Directors and oversee the sensitization of other officers including members of the BoM involved in the process;
Undertake measures to resolve complaints arising from the process within their regions;
Confirm and ratify County Merit Lists
Compile and submit Regional Merit Lists to the TSC Headquarters.
PANEL SCORE SHEET FOR PRIMARY SCHOOL TEACHER INTERNS
SCORING AREAS MAXIMUM SCORE ACTUAL SCORE
A Professional PI qualifications
6-17 points 25
18-28 points 20
29 – 40 points 15
31-50 points 10
51-64 points 5
NB: The score does not include teaching practice.
MAXIMUM SCORE 25
B Length of stay since qualifying as a teacher
2010 and before 60
2011 55
2012 50
2013 45
2014 40
2015 35
2016 30
2017 25
2018 20
2019 15
2020 10
2021 to date 05
MAXIMUM SCORE 60
C Diploma in Primary Teacher Education (CBC
Upgrade)
MAXIMUM SCORE 15
GRAND TOTAL 100
Primary Teacher Intern; 2022 TSC Recruitment Guidelines
PANEL SCORE SHEET FOR TEACHER INTERNS WITH DISABILITIES
POINTS
SCORING AREAS MAXIMUM SCORE ACTUAL SCORE
A Professional PI qualifications 6-17 points 25
18-28 points 20
29 – 40 points 15
31 – 50 points 10
51 – 64 points NB: The score does not include 05
teaching practice.
MAXIMUM SCORE 25
B Length of stay since qualifying as a teacher 2010 and before 60
2011 55
2012 50
2013 45
2014 40
2015 35
2016 30
2017 25
2018 20
2019 15
2020 10
2021 to date 05
MAXIMUM SCORE 60
C Diploma in Primary Teacher Education (CBC Upgrade)
MAXIMUM SCORE 15
GRAND TOTAL 100
